Underutilization of time may be due to faulty system or manager/officer/leader faults or lack of planning. Many factors can cause procrastination behavior, such as system problems, personal work habits, lack of delegation, personality traits and poor work habits of the leader, inability to solve problems. interpersonal conflicts, obstacles and a lack of foresight.
Defective system
The system may operate in such a way that the work potentialities of the subordinate remain underutilized while the manager/supervisor remains busy performing certain routine repetitive tasks which can be handled successfully by less qualified members of the team.
Manager/Leader Faults
This can be due to a lack of delegation of responsibility, personal work habits, lack of foresight and strained interpersonal relationships of team members.
Non-delegation:
The cornerstone of effective time management is the delegation of authority and responsibility to effective and competent subordinates. Some managers resist delegating responsibilities to subordinates. Reasons for reluctance to delegate may be a lack of confidence in subordinates’ abilities, fear of overload, subordinates’ apprehension that superiors see delegation as evidence of managerial incompetence, and fear that subordinates will reveal to have better skills than the supervisor himself.
Leader personality traits/bad work habits:
Often managers tend to mix professional and social activities. They stay in a relaxed atmosphere during working hours, chat with friends, relatives or colleagues and are often obliged to bring work home to be executed there. This style of functioning hinders the planned and targeted use of time for the whole team.
Time is limited. You need to allocate time wisely to different activities taking into account the importance of the activity in achieving your personal goals. You define the activities you need to perform in each area. Listing all activities and categorizing them will help you develop a personal plan. There are three types of time development activities:
- Punctual: Those who arrive only once.
- Recurrent Adhoc: Those that occur more than once but the timing of onset is irregular.
- Regular: Those that occur regularly at the same time each day/week/month.
Inability to manage interpersonal conflicts:
As a leader, one has to deal with various interpersonal tensions and conflicts. Lack of effective leadership leads to dissatisfaction and ineffective coordination and valuable time can be wasted solving these problems. Targeted and time-limited activities suffer greatly from such a situation.
Obstacles & Lack of foresight:
Often leaders have no idea of the required approach and prefer to perform only the tasks in which they are trained or well exposed. Try to understand your obstacles. Below are common obstacles in the way of time management:
- Lack of motivation
- Low power of concentration
- Indecision
- Lack of self-discipline
- Inability to complete work
- Involvement in too many activities
- too much useless work
- Too many unplanned activities
Try to remove these obstacles as much as possible. Psychological obstacles can be overcome by understanding your strengths and weaknesses.
Lack of planning
How often do you have a plan for how you’re going to spend your day, but aren’t able to complete the tasks in your plan due to unimportant tasks, interruptions, or your own procrastination? Wouldn’t it be great to be able to manage your schedule and time while avoiding, or at least controlling, these time thieves?
Managers are required to deal with certain crisis situations in which routine work schedules may be temporarily disrupted. Often, less important activities can be postponed during these “crisis times”. This may lead to a different “crisis situation” in the future. During the planning phase, it is necessary to anticipate such type of unusual incidents leading to an increased demand for labour; otherwise, valuable time may be wasted dealing with the crisis.
Planning time is very important. In order to plan effectively, you need to prioritize your long-term and short-term goals. You also have to see what is most important to do and what is most urgent. You need to plan a strategy that covers both long-term and short-term goals.
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Creation date Tuesday, October 20, 2020 Views 3995